When a student does not successfully meet the Elementary Highly Capable Program student expectations, he/she is first placed on pre-probation. Pre-probation commences with a letter and conference with the teacher. The teacher will write a letter to the parents and schedule a conference to discuss concerns, clarify expectations, and set up a pre-probationary period of time during which the student's progress will be closely monitored and evaluated. A pre-probationary period cannot be instated within the 1st trimester of the first year in the Highly Capable Program and will not exceed six weeks in length.
Probation
After a pre-probationary period, if the student still is unable to successfully meet program expectations, he/she will be placed on academic probation. Probation will last at least one trimester (12 weeks).
The probation period will commence with a Student Study Team (SST) conference. Probationary expectations will be set at this conference. These expectations will consist of designated areas of concern from the Student Expectations Rubric and a well-defined and measurable written plan of action developed by the SST. The student's continued placement in the self-contained highly capable program is contingent upon his/her performance in meeting the probationary expectations.
During the weeks of the probationary period, designated areas of the Student Expectations Rubric will be completed weekly by the teacher. An average score of 2.75 over the course of the probationary period is required in the academic sections of the Student Expectations Rubric. A student progress report will be sent to parents on a weekly basis. Also during this period, the student and teacher will maintain a portfolio of pertinent assignments, i.e. projects, reports, and independent work, as well as teacher observations, student self assessments and written records.
At the end of the probationary period, the SST will re-convene to determine the student's status and what additional action needs to be taken.
Open lines of communication among parents, teacher, building principal, and program manager will be maintained. Such communication may include phone calls, e-mail and letter correspondences, and brief one-on-one meetings.